An agenda is a simple list of topics to be discussed (in order of listing), along with thenames of individuals who have agreed to lead discussion of those topics. An agenda helps focus ameeting on a core of topics and allows you to control the pace andflow of a meeting and identify important items to be acted upon. Meetings without publishedagendas generally seem unfocused and unproductive.
Prepare and circulate an agenda of items to be discussed for each meeting. Circulation of an agendabefore a meeting will allow your audience to consider their responses to items listed and will helpstimulate discussion. Agendas may be circulated by e-mail or hardcopy. The advantage of hard-copy agendas is that they may be brought to a meeting to facilitate thetaking of notes during discussion. Experienced meeting leaders recognize that both hard-copies andelectronic copies of agenda are usually misplaced, so they bring enough copies for everyone presentat the meeting.
Here is an example of an agenda.
Development Team Agenda
- Report by B. Perez on investigation of possible security software
- Report by S. Chan and P. Stanley on development of database prototypes
- Discussion of possible hardware platforms
- Review of deadlines for project
- Agenda for next meeting
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