Cover Page ofThe Mayfield Handbook of Technical & Scientific Writing
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Section 2.5.3

Transmittal Letters

A transmittal or cover letter accompanies a larger item, usually adocument. The transmittal letter provides the recipient with a specific context in which to placethe larger document and simultaneously gives the sender a permanent record of having sent thematerial.

Transmittal letters are usually brief. The first paragraph describes what is being sent and thepurpose for sending it. A longer transmittal letter may summarize key elements of the proposal in one or two sentences and provide the recipient withother useful information.

End transmittal letters with a one-sentence paragraph that establishes goodwill by thanking orcomplimenting the recipient.

The following document is an example of a formal transmittal letter accompanying a grantproposal to the National Science Foundation. The structure of the letter, the use of language,such as herewith, and the use of the passive voicereflect common conventions for submitting formal scientific proposals.


Sample Transmittal Letter, page 1

Sample Transmittal Letter, page 2


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